Privacy Policy
This Privacy Policy applies to general website and consumer information. Protected Health Information (“PHI”) maintained by Asōka MedSpa in connection with healthcare services may also be governed by our HIPAA Notice of Privacy Practices, where applicable.
Information We May Collect
We may collect information that you voluntarily provide to us, including:
• Name
• Email address
• Telephone number
• Billing and shipping address
• Appointment requests
• Questions or messages submitted through our website
• Product orders and purchase history
• Communication preferences
• Information you provide when contacting our office
• Health or treatment-related information you voluntarily provide in connection with a consultation or appointment
• Photographs or other information submitted as part of a consultation, when applicable
When you purchase products, payment information may be processed by third-party payment processors. Asōka MedSpa may not directly store complete payment card information.
We may also automatically collect limited technical information including:
• IP address.
• Browser type.
• Device type.
• Operating system.
• Pages visited.
• Referring website.
• Approximate geographic location.
• Cookie and similar technology information
How We Use Information
We may use personal information to:
• Schedule and manage appointments
• Respond to inquiries
• Provide requested products and services
• Process and ship product orders
• Provide customer support
• Communicate regarding
appointments, orders, treatments, or services
• Maintain appropriate medical and business records
• Improve our website, products, and services
• Protect against fraud or misuse
• Meet legal, regulatory, licensing, or professional obligations
• Send promotional communications when permitted by law and consistent with your communication preferences
Health Information
Information provided in connection with medical care may constitute Protected Health Information under HIPAA or other applicable healthcare privacy laws.
Where HIPAA applies, Asōka MedSpa handles PHI in accordance with our HIPAA Notice of Privacy Practices and applicable federal and state law.
Our general website Privacy Policy does not replace our HIPAA Notice of Privacy Practices.
Sharing of Information
We may disclose information as reasonably necessary to:
• Our physicians, nurse practitioners, aestheticians, and other members of our care team
• Laboratories
• Pharmacies
• Healthcare technology providers
• Electronic medical record providers
• Appointment scheduling providers
• Telehealth providers
• Payment processors
• Shipping and fulfillment providers
• Website hosting and technology providers
• Professional advisers, including attorneys and accountants
• Government agencies or regulatory authorities when legally required
Where required by HIPAA, vendors that create, receive, maintain, or transmit PHI on our behalf will be subject to appropriate Business Associate Agreements or other legally required safeguards.
We do not sell Protected Health Information.
Cookies and Online Technologies
Our website may use cookies and similar technologies necessary to operate the website, maintain shopping-cart functionality, improve performance, understand website usage, or support marketing activities.
Healthcare-related information will not knowingly be disclosed through advertising or tracking technology in violation of applicable healthcare privacy laws.
You may be able to manage non-essential cookies through your browser or our Cookie Preferences controls.
Third-Party Websites and Services
Our website may link to third-party platforms, including appointment scheduling, payment, social media, maps, pharmacy, laboratory, or other healthcare services.
Those services may have their own privacy policies and practices. Asōka MedSpa is not responsible for the privacy practices of independent third-party websites.
Email and Text Communications
If you provide your email address or telephone number, we may contact you regarding appointments, orders, inquiries, treatment-related communications, or other matters you have requested.
If you separately consent to promotional communications, we may also send information regarding Asōka MedSpa promotions, events, products, or services.
You may unsubscribe from promotional emails or revoke consent to marketing text messages at any time. Revoking marketing consent will not prevent communications reasonably necessary for your care, appointments, transactions, or legally required notices.
Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect personal information.
No internet transmission or electronic storage system, however, can be guaranteed to be completely secure. You should avoid sending highly sensitive medical information through ordinary email or general website contact forms unless specifically instructed to do so.
Retention
We retain personal information for as long as reasonably necessary for the purposes for which it was collected and as required by healthcare, tax, accounting, legal, regulatory, and record-retention requirements.
Children
Our website is intended primarily for adults. We do not knowingly collect personal information online from children under 13 without appropriate authorization.
Medical services for minors are provided only in accordance with applicable law and appropriate parental or guardian authorization.
Your Privacy Choices
Depending upon applicable law and your state of residence, you may have rights concerning access, correction, deletion, restriction, or certain uses of your personal information.
Healthcare records may be subject to separate access and amendment rights described in our HIPAA Notice of Privacy Practices.
Changes to this Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an updated Effective Date.
Changes to this Policy
For questions regarding this Privacy Policy, contact:
Asōka MedSpa
Privacy Officer
601 S Federal Hwy, Suite 110
Boca Raton, FL 33432
561-444-0769
Florida separately regulates the security of personal information, including certain medical information maintained electronically. (Online Sunshine)
TEXT MESSAGE & EMAIL TERMS
You may opt out of promotional emails, text messages, or both at any time by using the unsubscribe option, replying *STOP* to a text, or contacting us.
We do not sell or provide your email address, phone number, personal information, or health information to third parties for marketing purposes. Your information is used only for legitimate Asōka MedSpa communications and is handled in accordance with our Privacy Policy.
Standard message and data rates may apply.